Hire Agreement & Conditions

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Terms of Hire

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• The Committee has the right to decline an application for use of the hall at their discretion.

• For a one-off function, the bond needs to be paid to confirm the booking and secure the date/s. Full payment, must be paid within 60 days of the event.

• The bond will be refunded to the hirer within 7 days of the event if the state of the Hall after the event is deemed acceptable .

• The Hall Hirer’s Checklist must be followed for it states the requirements for cleaning and caring for the Hall.

• The hirer is responsible for leaving the Hall and its equipment, on exit, in the same state that it was on entry.

• Any cost associated with additional cleaning, equipment repairs/replacement, rubbish removal and breakages will be deducted from the bond.

• If the event extends beyond the stated time of the hire (including preparation and cleaning time), additional hourly rates will be applied at the rate of $50 per hour and deducted from the bond.

• If the event is for children/adolescents significant adult supervision must be demonstrated in the initial request and during the event to ensure the facility and its surrounds are respected.

Conditions of Hire

The Hall Committee encourages and supports everyone to use the Hall so as to bring the community together, have fun and celebrate the uniqueness of this facility. Accordingly, the Hall needs to remain in good condition.
To ensure this happens, hirers have these responsibilities:

• Loss or damage to the Hall, equipment or its amenities, incurred during a function, must be declared by the hirer to the committee and paid for by the hirer.

• Breakdown of equipment or utilities should be reported to the committee by the hirer and if it is deemed to be normal wear and tear it will be repaired/replaced by the committee or otherwise by the hirer.

• Neighbourhood noise needs to minimised to maintain good relations. The hirer must ensure there is no trespass, littering of the neighbour’s property or the village and all noise must stop by 12.30am.

• Conduct of guests is the responsibility of the hirer, proper decorum and order must be maintained. Damage and inappropriate behaviour will be reported to police.

• Removal of all rubbish is the responsibility of the hirer.

• No rubbish or waste should be thrown into the garden. 

• No thumbnails, nails, hooks or fixtures are to be screwed or hammered into this historic building.

• Overall cleanliness of the Hall, floors and surrounds are the responsibility of the hirer as well as returning all furniture and equipment to its rightful position. Hirer must complete the Hirer’s Exit Checklist and return it to the committee or with the keys to the store, on completion of the function.

• All lights, fans and equipment must be turned off on exit.

• Maintaining the security of the Hall - All windows and doors must be locked on exit and the keys returned to the mailbox at the side door of the hall.

• No Smoking facility - Smoking is permitted in the car park area only and not within the fenced area of the Hall.

• No parking in the store’s car park during business hours. 

• Cancellation of Hire - If the event is cancelled prior to one month of the proposed date a cancellation fee of $50 will be deducted from the Bond, if 7 days or less the full Bond will be retained.

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Safety considerations

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• Hirers have a Duty of Care to their guests and are responsible for their well-being, safety and any injury incurred during the function. Precautions need to be made and due warning of potential dangers need to be given to guests.